Kent · London · South East · Account bookings
Corporate Event Transport – Delegates Moved, Late Returns Covered, One Invoice to Accounts
Most corporate travel problems are not transport problems. They are admin problems: nine people booking separately, nine receipts, nine expense claims, and somebody in finance trying to work out why a taxi from Maidstone cost three different amounts.
Whatever the month contained. Client dinners, an exhibition crew, a delegate run to Westminster and a coach to a summer away day, all on one statement with a VAT breakdown, instead of a folder of receipts.
Four things that change when you book on account
This is not a loyalty scheme. It is a different way of arranging the same journeys, and it mostly removes work from whoever currently books the travel.
No card, no app
Send the details and it is confirmed. The person booking does not need to be travelling, which suits an assistant arranging a team's day.
With VAT
One statement covering everything that month, itemised by journey, with a VAT breakdown that accounts will accept without a conversation.
Fixed, not metered
Your regular routes get agreed prices that do not move for traffic or time of day, which makes budgeting an event actually possible.
Rather than a call centre
Someone who knows your usual requirements, which vehicles you prefer and which of your people need collecting first.
What corporate work looks like for us
These are the arrangements we run most, and each has a slightly different shape. Most companies start with one of them and add the others.
| Requirement | Typical shape | Note |
|---|---|---|
| Client entertaining | Collect guests, event, dinner, home | Racing, rugby, theatre and arena hospitality. The return happens when the last guest is ready. |
| Conference delegates | Multi-day, same journey each morning | Block booked, same vehicle where possible, one invoice at the end. |
| Exhibition crews | Build day, show days, breakdown | Vehicle sized for kit as well as people, with access-hour timings. |
| Roadshows and multi-site days | Several stops, one itinerary | Driver holds between stops rather than being re-booked at each one. |
| Away days and team events | One-off, larger group | Minibuses and coaches to forty-nine seats, often with a late return. |
| Airport and station legs | Visitors in and out | live traffic routing, so a delay does not mean a missed pick-up. |
| Staff late-night travel | Ad hoc, after hours | Named driver and registration sent in advance, which matters for duty of care. |
What we can put on the road
Sizing is the most common thing companies get wrong, usually by booking two cars where one vehicle would have been cheaper and kept the group together.
| Party | Vehicle | Typical use |
|---|---|---|
| 1–3 | Saloon | Individual executive travel, station and airport legs. |
| 4–6 | MPV | Client collections and small delegate groups. |
| 7–8 | V Class | The most-booked corporate vehicle. Team days and hospitality. |
| 9–16 | Minibus | Exhibition crews, department outings, conference blocks. |
| 17–24 | Midi coach | Away days and larger conference groups. |
| 25–49 | Coach | Company events, staff parties, annual conferences. |
| 50+ | Multiple vehicles | Run as one job with a single contact and one invoice. |
The parts that matter to whoever signs it off
Budgeting an event you cannot price is hard
Metered fares and surge pricing make it impossible to tell a budget holder what the transport will cost until after it has happened. Agreed rates fix that. We price your regular routes once, they hold, and the number you put in the event budget is the number that appears on the invoice. For anyone who has had to explain a variance on a line item they did not control, this is the main attraction.
Duty of care is a real consideration
Sending staff home late from an event, or moving clients around after a drinks reception, carries an obligation that a hastily ordered app ride does not discharge well. A booked vehicle with a named driver and a registration sent in advance is a materially better position, and it is one we can evidence if your organisation needs that. Companies with formal travel policies tend to raise this first.
The admin saving is bigger than the fare saving
The fares themselves are competitive, but the thing most account customers actually mention is the disappearance of the receipts. One invoice a month, itemised, with VAT separated, replaces a stream of individual claims each needing approval. If your finance team spends time reconciling small travel expenses, an account removes most of that work rather than reducing it.
Starting small is fine
Nobody needs to commit to a volume. Most of our corporate customers began with one event, found it easier than the alternative, and moved their regular travel across afterwards. There is no minimum spend and no contract to exit; it is simply a different billing arrangement on the same service.
Corporate account questions
Billing, policy and the practical bits.
How do we open an account?
Get in touch with your company details and who will be booking and approving. There is no minimum spend and no contract. Most companies start with a single event and move their regular travel over once they have seen how the billing works.
Can someone book on behalf of others?
Yes, and it is how most accounts operate. An assistant or office manager books, the passengers travel, and the invoice goes to finance. We send driver details to whoever is actually travelling rather than to the booker.
Do you provide VAT receipts?
Yes, with a monthly invoice itemised by journey and VAT shown separately. It is designed to be handed to accounts without a follow-up conversation.
Are the rates fixed?
For agreed routes, yes. We price your regular journeys once and they hold regardless of traffic or time of day, which makes it possible to budget an event before it happens rather than after.
Can you handle client entertaining with several pick-ups?
Yes, and it is a large part of what we do. Guests collected from different offices, homes or hotels, brought to the event, and returned afterwards when they are ready rather than at a time set in advance.
What about exhibition crews and kit?
Covered, including build and breakdown timings that fall outside normal hours. Tell us the volume of equipment as well as the head count so the vehicle is sized for the load.
Do you do roadshows and multi-site days?
Yes. The driver stays with you across the itinerary rather than being re-booked at each stop, which is both cheaper and considerably less stressful when a meeting overruns.
Can you meet visitors at airports and stations?
Yes, with flight and train tracking so a delay does not result in a missed collection. Heathrow, Gatwick, City, Stansted, Ebbsfleet and St Pancras are all routine.
What about staff travelling home late?
We send the driver's name and registration in advance, which suits organisations with a duty of care policy. This is one of the more common reasons companies move away from ad hoc app bookings for after-hours travel.
How far do you travel?
Kent, London and the South East as standard, and nationwide for events like Cheltenham, the NEC or Aintree. Longer trips are planned around driver hours rules rather than squeezed into a day.
Venues we cover for business travel
Where corporate bookings usually end up.
Travel guides
Vehicles and drivers
Choose a saloon for up to four passengers, an executive car for business travel, an MPV for families and luggage, or a minibus for groups of up to 16. Every driver is TfL-licensed and DBS-checked, and every vehicle is insured for private hire.
Frequently asked questions
Is the price for Corporate Event Transfers fixed?
Yes. Every Rushxo journey is a fixed price agreed before you travel, whatever the traffic or time of day: no meter, no surge pricing, no hidden extras.
How do I book Corporate Event Transfers?
Request a quote online, by WhatsApp or by phone, 24 hours a day. Confirm the pick-up time and address and you receive the driver details before the journey; business accounts can book on monthly invoice.
Is Rushxo a licensed operator?
Yes. Rushxo journeys are operated by Get London Transfer Ltd, a TfL-licensed private hire operator (licence 11588). Rushxo Ltd is registered at Companies House (16464640), with DBS-checked drivers and insurance up to £10m.
Corporate Event: events, venues, airports & the wider network
Rushxo runs fixed-price transfers from Corporate Event to events and venues, every major airport and cruise terminal, and towns and cities right across London and the South East. Every journey is a fixed price agreed before you book.
Event & venue transfers
O2 Arena · Wembley Stadium · Twickenham Stadium · Emirates Stadium · Ascot Racecourse · Epsom Derby · Download Festival · Brands Hatch
Airports & cruise terminals
Gatwick Airport · Heathrow Airport · Stansted Airport · Luton Airport · London City Airport · Southend Airport · Cruise transfers
Popular towns & cities
London · Brighton · Canterbury · Chelmsford · Cambridge · Oxford · Guildford
Explore the network
Airport transfers Business · Events & venues · Event airport transfers