Get London Transfer Ltd is a TfL licensed private hire operator - London private hire operator licence number 11588. getlondontransfer.co.uk and rushxo.co.uk are trading names of Get London Transfer Ltd. Every booking made on these websites is operated by Get London Transfer Ltd.
Updated July 2026 · 7 min read · By the Rushxo Team
Timing affects airport travel in two different ways, and people constantly mix them up. With app taxis, when you travel changes the price (surge). With fixed-fare operators, the price never changes — but when you book decides whether the right vehicle is available at all. Understanding both halves is how you get a reliable car at a sensible price every single time.
The Golden Rule: Book When You Book Your Flight
The moment your flight is confirmed, you know everything needed to book the transfer — date, time, terminal, passengers, luggage. Booking it in the same sitting takes two minutes and permanently removes the worst-case scenario: standing in arrivals at midnight watching an app quote climb. There is no downside; reputable operators allow free changes if your plans move.
How Far Ahead for Different Situations
Situation
Book at least
Why
Normal weekday journey
24 hours ahead
Guarantees availability and driver allocation
Early morning departure (4–7am)
48 hours ahead
Night drivers are scheduled in advance
V Class / wheelchair-accessible / child seats
3–7 days ahead
Specialist vehicles are limited
Bank holidays & school-holiday Saturdays
1–2 weeks ahead
Highest demand days of the year
Christmas week & New Year
2–3 weeks ahead
Demand peaks while driver supply dips
The 2026 Peak Calendar to Plan Around
School holiday changeover Saturdays (late July, mid-August, half terms): the busiest airport days of the year.
Bank holiday weekends: Friday evening out, Monday evening back.
Mid-December to 2 January: book earliest of all.
Easter week and major event weekends (finals, festivals) around specific airports.
Flying out on a peak Saturday? Also add 15–20 minutes to your journey-time estimate — approach roads at Heathrow and Gatwick queue on changeover days.
What Last-Minute Really Looks Like
Same-day bookings are often possible — we take them daily — but you're choosing from what's left: less vehicle choice, tighter pickup windows, and if no licensed car is free you're pushed to apps at precisely the moments they surge (early mornings, arrival waves, rain). Booking ahead isn't about a discount; it's about never being the person negotiating with an algorithm at 1am. Full context in our surge pricing guide.
Return Journeys: Book Both Legs Together
Your return pickup is locked before you even fly out.
Give the return flight number and the pickup self-adjusts to any delay — see how that pairs with claiming delay compensation.
One confirmation, one operator, no arrival-hall admin after a long flight.
Practical Booking Checklist
Flight number (not a guessed pickup time) for all airport pickups.
Passenger count and luggage count — four people with ski bags is not a saloon job.
Child seats requested at booking, with ages.
Terminal confirmed the day before travel.
Written fixed quote saved on your phone.
Driver contact details from the confirmation kept handy.
Flight booked? Book the car now — it takes 2 minutes.
Fixed fare, free flight tracking, 24/7, no night surcharge.
📞 "020 8888 9988" | 💬 WhatsApp +44 7466 237870 | Book online
Frequently Asked Questions
Do prices go up if I book late?
Our fixed fares don't change with booking time — the risk of lateness is availability, not price. App prices, by contrast, are highest at exactly the last-minute moments.
What if my plans change after booking?
Tell us and we'll move the booking. Airport pickups with a flight number adjust automatically to delays.
Is 2 hours' notice enough?
Often, yes, outside peak periods — but it's never guaranteed. For flights you cannot miss, 24 hours minimum.
Rushxo — TfL-licensed private hire, Dartford. Fixed fares to every UK airport, 24/7.
Booking Book to When as well
Book to When is priced the same way as the outbound trip, as a fixed quote agreed before you book. Booking both legs at once takes one form and one confirmation.
For the trip back to When, give us the pickup point at or near Book and a time; the fare is fixed when you book, not when you get in.
What does a taxi from Book to When cost?
A taxi from Book to When is quoted as a fixed price before you book, the same basis as the When to Book journey. Larger cars and minibuses are priced the same way.
Rushxo runs fixed-price transfers to events and venues, every major airport and cruise terminal, and towns and cities right across London and the South East. Your When to Book Airport Transfers Save Money fare, like every Rushxo journey, is fixed before you book.
When to Book Airport Transfers Save Money: how this direction works
Collected in When: the driver comes to the address you give, at the time you give, and the fare to Book Airport Transfers Save Money is fixed before the journey starts, whatever the traffic does.
Flying from Book Airport Transfers Save Money: the pickup is at your door in When, the fare is fixed regardless of traffic, and the driver drops at the terminal you are flying from. Book the return at the same time and it is about 10% less.
If you would normally open Uber, Bolt or FreeNow for this journey, the difference is when the price is set: an app quotes at the moment of demand and can surge, while this fare was fixed when you booked and does not rise on the night.
The small print, in one line: cancellation is free up to 24 hours before pickup; child seats are fitted free when you give ages at booking; and Christmas and New Year supplements are shown in your quote before you book (seasonal fares).
Rushxo is a trading name. Rushxo Ltd (company 16464640) owns the brand; journeys are operated by Get London Transfer Ltd (company 16243331), licensed by Transport for London, Operator Licence No. 11588.
Getting around When: parking, car hire, public transport & accessibility
Parking & car hire:car parks near When and car hire in When on Google Maps. Hiring just to reach the airport? Count the fuel, the airport car-park fee and the return of the car before comparing with a one-way fixed fare.
Check step-free access and lifts for your local station on its National Rail station page and book Passenger Assist (ideally 2 hours ahead). Assistance dogs travel free on all UK trains and buses; other dogs are carried free on most operators.
Travelling with us: assistance dogs always travel free in every car, no notice needed (Equality Act 2010). Other dogs and pets are welcome by prior arrangement – tell us when you book so we send a suitable car and a driver who is happy to carry them. Folding wheelchairs, walkers and mobility scooters that fold go in the boot at no extra charge; if you need a wheelchair-accessible vehicle or extra time at pick-up, say so when booking and we will confirm availability before you pay. Rail step-free status changes when lifts are out of service – check the station page or book Passenger Assist (ideally 2 hours ahead); on TfL you can turn up and go.
