Published 2026-09-21 by the Rushxo team. More guides.
Short answer: if your flight is late, your driver is late with it, and it costs you nothing. We track the flight, move the pick-up to the real landing time, give you 60 minutes' free waiting from touchdown, and never treat a delayed flight as a no-show. If the flight is cancelled or diverted, we rebook you without charge. Related: 60 minutes’ free waiting time and meet and greet in the arrivals hall.
Every airport pick-up is booked against a flight number. From the moment the aircraft departs we follow it, and the driver is dispatched to the actual landing time, not the scheduled one. If the flight is 40 minutes late, the driver arrives 40 minutes later. If it lands early, we bring the driver forward where we can. You do not need to call anyone.
| Situation | What we do | What it costs you |
|---|---|---|
| Flight late by any amount | Pick-up moved to the real landing time; free waiting starts from touchdown | Nothing |
| Flight early | Driver brought forward where possible; message us if you are out first | Nothing |
| Flight cancelled | Pick-up cancelled and rebooked to your new flight | Nothing |
| Flight diverted to another airport | New pick-up arranged at the airport you land at | The fare for the new route, quoted before you accept |
| Immigration or baggage takes over an hour | Driver stays; we tell you before extra waiting starts | 15-minute blocks at the rate on your confirmation |
| Missed flight, you fly later | Booking moved to the new flight | Nothing, if you tell us before the original pick-up time |
The industry default is the opposite: a pick-up time written down once, a 30-minute grace period, and a no-show fee when the passenger is still at baggage reclaim. It is easy to run and it loses customers. A delayed flight is the moment a passenger finds out what kind of company they booked with, and it is the moment corporate travel bookers decide where next month's transfers go. We would rather keep the passenger than keep the fee.
It also explains part of our pricing. Waiting time and the empty return leg are real costs; a £45 quote cannot absorb a 90-minute delay, which is why cheap operators charge for it or leave.
No. We track every inbound flight against your flight number and move the pick-up to the real landing time automatically. You are welcome to message us on WhatsApp if the delay is very long, but the driver will be there either way.
No. A late flight is never a no-show and never a fee. Your 60 minutes of free waiting starts when the aircraft actually lands, not when it was due.
Message or call us as soon as you know. We cancel the pick-up without charge and rebook you onto your new flight, even if it lands at a different London airport.
Let the driver or our desk know and the driver stays. Waiting beyond the free hour is charged in 15-minute blocks at the rate on your confirmation, and we will tell you before it starts.
We see it in the tracking and bring the driver forward where we can. If you are out of the terminal before the car, message us and it will normally be minutes, not the full hour.
Tell us before the pick-up time and we will move the booking to your new flight free of charge. Bookings cancelled with less than 6 hours' notice may lose the deposit; see the terms on your confirmation.
Tracked, met in arrivals, 60 minutes free waiting, no no-show fee.
Get a fixed price →Rushxo runs fixed-price transfers to events and venues, every major airport and cruise terminal, and towns and cities right across London and the South East. Every journey is a fixed price agreed before you book.
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Planning the whole holiday? The Christmas and New Year transfers page covers airport runs on the days with no trains, New Year's Eve pickups around the fireworks closures and party transport, all at fixed fares with no seasonal uplift.