Corporate Taxi Transfers in London

Business travel generates a lot of small, time-critical journeys: the 5am run to Heathrow, the client collected from King's Cross, the team sent to a meeting in Reading, the late-night ride home after a deal closes. Booking each one on a personal app and reclaiming it through expenses is slow and hard to control. A corporate transfer account puts all of those journeys on fixed prices, one invoice and one point of contact.

Corporate transfer fares

All corporate journeys are priced as fixed fares before travel, so the amount on the booking is the amount on the invoice. Typical starting fares:

• Heathrow to central London – from £105.
• Gatwick to central London – from £125.
• London City, Stansted and Luton – quoted per route.
• Intercity – London to Oxford from £139, with other cities quoted per route.
• Retained chauffeur – the same driver kept for a day of meetings, from £495 to £995 depending on vehicle and hours.

What a business account includes

• Monthly invoicing – one consolidated invoice instead of dozens of receipts.
• Cost-centre tagging – each booking carries the department, project or client code you choose, so finance can allocate costs without chasing travellers.
• Priority booking – account bookings are prioritised at busy times.
• Executive Mercedes fleet – business-class cars for client-facing journeys and senior staff.
• Fast set-up – accounts can be opened within 24 hours. Open a corporate account.

Journeys we handle for companies

• Airport transfers for staff and visitors at Heathrow, Gatwick, London City, Stansted and Luton, planned around the flight number.
• Client and VIP collections with the passenger's name on the booking so the driver knows exactly who to meet.
• Rail station pick-ups at King's Cross, St Pancras, Euston, Paddington and other London terminals.
• Intercity meetings to Oxford, Cambridge, Reading, Birmingham and beyond, with optional wait-and-return.
• Late-night staff travel after events or long shifts, door to door.
• Roadshows and multi-stop days with a retained driver moving between offices.

How booking works for a travel booker or PA

1. Send the passenger's name and mobile number, pickup and destination, and the date and time.
2. For airport collections, add the flight number and terminal. For departures, add the flight time so a sensible pickup time can be set.
3. Add the cost centre, project code or PO number you want shown on the invoice.
4. Note any vehicle class, extra luggage or accessibility needs.
5. The confirmation goes to you and, if you wish, the passenger, with the driver's contact details shared before travel.

Duty of care and reliability

When employees travel early in the morning or late at night, knowing exactly who is driving them matters. Every corporate booking is a pre-booked private hire journey with a confirmed driver and vehicle, not a street hail. Bookers can see where each journey stands, and passengers have the driver's number before collection. For international visitors arriving at a London airport, a named meet and greet removes the stress of finding transport after a long flight.

Controlling travel costs

Fixed fares make taxi spend predictable. Many companies set simple rules alongside an account: saloons for routine airport runs, executive cars for clients and senior staff, people carriers when a team travels together instead of three separate cars. Cost-centre tags then show exactly where the money goes each month, which makes budgeting and recharging clients far easier than reconciling individual expense claims.

Who uses corporate transfers

Law firms and consultancies moving staff to client sites, financial firms with early-morning and late-night travel, tech companies hosting overseas visitors, and event and production teams moving crew and talent around London all use account-based transfers. If your company books more than a handful of journeys a month, an account usually saves time for the booker and the finance team.