Get London Transfer Ltd is a TfL licensed private hire operator - London private hire operator licence number 11588.
getlondontransfer.co.uk and rushxo.co.uk are trading names of Get London Transfer Ltd. Every booking made on these websites is operated by Get London Transfer Ltd.

Group Transport Cost Calculator

Get an Instant Quote

TfL-licensed private hireFixed fares · no surge24/7 UK Support

Book OnlineInstant fixed price · confirmed in seconds Email Ussupport@rushxo.com

group transport cost calculator guide fixed-price taxi booking with Rushxo

How much will group transport cost? Use this guide to estimate based on group size, distance, and season. Complete pricing breakdown.

Quick Pricing Formula

Basic Calculation:

Base Price × Distance Factor × Season Factor × Surcharges = Total Cost

Step 1: Base Price by Group Size

Group Size	Vehicle	Base Price (London–Brighton)	Per-Person Cost
9 passengers	1 Van	£120–160	£13–18/person
18 passengers	2 Vans	£240–320	£13–18/person
25 passengers	Minibus/3 Vans	£150–200 (minibus)	£6–8/person
45 passengers	Coach	£200–280	£4.50–6/person
60 passengers	Coach	£250–350	£4–6/person

Step 2: Distance Multiplier

Distance	Multiplier	Example (Base £160)
0–30 miles	1.0x	£160
31–60 miles	1.2x	£192
61–100 miles	1.5x	£240
100+ miles	2.0x+	£320+

Step 3: Season Factor

Season	Factor	Best Booking Time
Off-season (Sept–May)	0.8–1.0x	2–4 weeks advance
Standard (most times)	1.0x	4–8 weeks advance
Peak (July–Aug)	1.2–1.5x	8–12 weeks advance
Last-minute (48–72 hrs)	1.3–1.8x	Emergency premium

Pricing Examples

Example 1: School Group (25 students) to Brighton

Calculation:

Base price (minibus): £160
Distance (30 miles): 1.0x
Season (September, off-peak): 0.9x
Multi-stop surcharge: +£50 (2 additional stops)

Total: £160 × 1.0 × 0.9 + £50 = £194

Per-person: £194 ÷ 25 = £7.76/person

Example 2: Corporate Event (40 people) London to Oxford

Calculation:

Base price (coach): £220
Distance (60 miles): 1.2x
Season (peak July): 1.3x
Waiting time (2 hours): +£100

Total: £220 × 1.2 × 1.3 + £100 = £444

Per-person: £444 ÷ 40 = £11.10/person

Example 3: Emergency (Coach broke down, 30 people)

Calculation:

Base price (3 vans): 3 × £140 = £420
Distance (50 miles): 1.1x
Emergency premium (same-day): 1.4x

Total: £420 × 1.1 × 1.4 = £645

Per-person: £645 ÷ 30 = £21.50/person (emergency rate)

Cost-Saving Tips

✅ Book in advance: 8–12 weeks = 20–30% savings
✅ Off-peak travel: Mid-week + off-season = 10–20% savings
✅ Single destination: No multi-stop surcharges
✅ Larger groups: Better per-person rates (45+ = lowest per-person cost)
✅ Firm numbers: No change penalties if headcount stays exact
✅ Group discounts: 10% off for 10+ bookings/year

Get Accurate Quote

Calculator estimates only. Get a personalized quote with all factors included:

☎ Call: 020 8888 9988

2-minute quote. No hidden costs. Transparent pricing.