If you've heard corporate airport transfers save businesses time and hassle but aren't sure how they actually work, this guide explains it step by step — from how a booking is made and flights are tracked, to how invoicing consolidates it all, and how to set an account up. Think of it as the practical walk-through of business account airport travel.
The process is designed to be simple for everyone involved. A business opens an account; authorised staff (or a PA booking on their behalf) request transfers as needed; each journey is confirmed with a professional driver and, for flights, tracked to the actual arrival time; the traveller is collected and driven door-to-door; and every journey is recorded and consolidated onto one periodic invoice for the business to settle. No cash changes hands, and no expense claims are filed.
An authorised booker requests a transfer — flight details, pickup, passenger — against the account.
A driver is assigned; for arrivals, the flight is tracked so pickup matches the real landing time.
Door-to-door travel, with meet & greet for arrivals — smooth and professional.
The journey is recorded and added to the consolidated invoice for the business.
| From | Saloon | Executive | MPV | 8-Seater |
|---|---|---|---|---|
| London City Airport | £91 | £101 | £103 | £111 |
| Heathrow Airport | £98 | £110 | £112 | £120 |
| Gatwick Airport | £123 | £142 | £146 | £158 |
| Luton Airport | £110 | £130 | £133 | £143 |
| Stansted Airport | £113 | £133 | £136 | £146 |
The contrast with the traditional expense-claim model is stark. Instead of employees paying personally, keeping receipts, filing claims and waiting for reimbursement — with finance processing each one — the account model captures every journey automatically and bills it once. The employee simply travels; the business gets clean, itemised records; and the whole administrative chain of receipts, claims, approvals and reimbursements disappears.
Businesses considering account travel for the first time usually have a few practical concerns, and it's worth addressing them plainly. There's typically no need for a large travel volume to justify an account — they suit small firms and large ones alike, scaling naturally with use. Control is a common worry, but a good setup lets you define exactly who can book and under what rules, so the convenience of distributed booking never comes at the expense of oversight. Cost visibility, often a pain point with expense claims, actually improves markedly, since every journey is captured and itemised rather than reconstructed from receipts. And the transition is straightforward — there's no complex system to implement, just an account to open and bookers to authorise. Understanding these points usually turns the question from whether to set one up into simply when.
A: No — journeys are charged to the account; no personal payment or claims.
A: The driver monitors the flight and adjusts pickup to the actual landing, so delays don't cause missed pickups or waiting.
A: Yes — you define authorised bookers and any approval rules at setup.
A: Get in touch and we'll arrange an account suited to your business.
Corporate business airport transfers work through a simple cycle: request, confirm and track, transfer, and consolidated invoice. It replaces the whole expense-claim chain with one clean account — and setting it up is straightforward. That's the practical reality behind the business travel benefits.
Simple setup, flight-tracked transfers, one consolidated invoice.
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